The property office gave a simple list of junk items and prices, but didn't show any calculations or follow official appraisal guidelines. The prices were simply whatever junk dealers offered, not a proper government valuation.

Why It Matters

Recommended Actions

• Require the (a) Inventory Committee to (i) conduct an annual physical inventory of PPE and submit the RPCPPE to the AT not later than January 31 of each year
• And (ii) avail of the “One-Time” Cleansing of PPE account balances pursuant to COA Circular No. 2020-006
• (b) GSO to (i) report all obsolete and unserviceable PPE in the IIRUP duly signed by the MA, Inspector/Appraisal Committee and approved by the LCE or authorized representative, and submit the same to the Disposal Committee for proper disposition
• (ii) keep the unserviceable PPE in a secure place or storage room and dispose them within a reasonable time
• And (iii) maintain and update property cards per category of PPE and PAR for issuance to end-users
• And (c) MA to (i) establish the cost of PPE items which are part of a set or recorded in bulk to facilitate proper recognition in the books
• (ii) effect the adjustment in the books of PPE items with cost below capitalization threshold of ₱50,000.00 that were inappropriately recognized under the PPE accounts
• (iii) derecognize unserviceable properties from the books upon disposal thereof based on the approved IIRUP
• (iv) maintain the PPELCs to reflect the correct balance of each account
• And (v) submit the necessary supporting documents on the parcel of lot procured in CY 2022 for evaluation by the AT
• And (d) MT and GSO Officer to facilitate the immediate registration of vehicles in the name of the Municipality and application of insurance coverage with the GSIS.

Original Audit Finding Excerpt

"In lieu of Inventory and Inspection Report of Unserviceable Property (IIRUP), the GSO submitted a list of the items for disposal and their appraised value (Appendix A). However, the appraisal was not supported with backup computations that should be based on the Manual of Disposal of Government Property and Manual on Appraisal of government properties except real estate, antique and works of art. The appraisal was merely based on canvasses from junk shops."

Source Document