The Bids and Awards Committee awarded contracts to suppliers who did not submit required financial and eligibility documents, which should have disqualified them at the preliminary evaluation stage.

Why It Matters

Recommended Actions

• Require (a) the BAC to require from the prospective bidders the submission of updated eligibility documents, statement of all its ongoing government and private contracts, including contracts awarded but not yet started, latest financial statements stamped received by the BIR, SLCC and NFCC
• (b) LSB to support the payment of (i) self-learning modules with DepEd guidelines or memorandum that the same was not funded by the DepEd
• And (ii) textbooks and supplementary materials/workbooks with written report submitted to the OSEC and BLR before the start of procurement justifying the necessity to procure the textbooks
• And (c) the MA to (i) submit the complete DVs and SDs to support claims against the SEF budget including the distribution lists for the procured textbooks and supplementary materials/workbooks aggregating to ₱17,482,596.80 and school supplies amounting to ₱2,975,425.40
• And (ii) recognize the acquisition of textbooks and similar materials in accordance with the prescribed Chart of Accounts under COA Circular No. 2015-009 dated December 1, 2015.

Original Audit Finding Excerpt

"The Municipality awarded the contracts to suppliers despite absence of and deficiencies on bidding documents such as NFCC, Statement of the bidder’s SLCC similar to the contract to be bid, Statement of on-going contracts, and financial statements. Thus, the winning bidder should have been considered “Failed” at the preliminary evaluation of the bids owing to the above noted deficiencies under the technical, legal and financial components of the bid."

Source Document