The municipality did not provide evidence that it invited observers to procurement activities as required.

Why It Matters

Recommended Actions

• Require the (a) MA to (i) submit to the Audit Team the DVs and SDs for the transactions totaling ₱8,442,871.31 for post-audit
• And (b) BAC to (i) send notices in writing to at least three observers before each procurement activity
• (ii) post the advertisement, notices of award and approved contract at the PhilGEPS and at prescribed places
• And (iii) require from the prospective bidders the submission of NFCC , SLCC and Statement of Completed and On-going Private and Government Contracts
• And (c) ME to submit the lacking supporting documents for progress and final billing particularly the as -built plans and test results of construction materials.

Original Audit Finding Excerpt

"The proof of written invitations to three observers in all stages of procurement were not attached to the submitted bidding documents contrary to Section 13 of RA No. 9184 which states: Section 13.3. Observers shall be invited at least five (5) calendar days before the date of the procurement stage/activity."

Source Document