The municipality did not publicly post key procurement documents like the budget, contract, and notice of award, nor did it submit required sworn statements, reducing transparency in the use of funds.

Why It Matters

Recommended Actions

• Require the (a) Municipal Engineer (ME) in coordination with the Municipal Planning and Development Coordinator (MPDC) to improve the system of identifying and implementing priority PPAs to provide timely socio-economic benefits to its constituents
• (b) BAC to (i) submit copies of contracts, POs, and other documents required under the alternative modes of procurement
• (ii) comply with GPPB Circular No. 18-2020 on the conduct of procurement activities under RA No. 11949 or the Bayanihan 2 particularly the posting of ABC, contract or PO, Notice of Award (NOA), and other relevant documents to the GPPB Online Portal, Municipality’s website, or at any conspicuous place reserved for the purpose
• (iii) subject all procurements to public bidding unless the conditions are met for the use of alternative mode of procurement
• And (c) MA to (i) submit the DV and SD for the procurement of vaccines, parcel of lot and motor vehicle with transaction values of ₱3,842,400.00, ₱1,000,000.00 and ₱1,492,500.00
• And (ii) ensure that the necessary supporting documents attached to DVs are complete and in order prior to payment.

Original Audit Finding Excerpt

"non-posting of the Approved Budget for the Contract (ABC), contract or PO, Notice of Award (NOA), and other relevant documents to the Government Procurement Policy Board (GPPB) Online Portal, Municipality’s website, or at any conspicuous place reserved for the purpose contrary to COA Circular Nos. 2009-001 and 2012-001 dated February 12, 2009 and June 14, 2012, respectively, GPPB Circular No. 18-2020 dated September 16, 2020, Section 4(u) of Republic Act (RA) No. 11944 or the Bayanihan 2, and 2016 Revised Implementing Rules and Regulations (RIRR) of RA No. 9184."

Source Document