The agency failed to submit required contracts on time and was missing key documents for several major housing and infrastructure projects worth hundreds of millions, while also falling short of standard procurement timeline rules.

Why It Matters

Recommended Actions

• Submit the copies of mentioned housing contracts and the lacking supporting documents for CBIA and non-CBIA projects cited herein and within five days from the execution date per COA Circular No. 2009-001, henceforth
• And strictly adhere ta the provisions of Section 37 Art. XI on Awarding of Contract of 2016 RIRR for the timely issuance of notice of award in the procurement of infrastructure Projects to ensure transparency, competitiveness, efficiency and economy in the procurement process.

Original Audit Finding Excerpt

"Ref. Audit Observations Audit Recommendations Agency Action Plan Action Plan Person/Dept. Responsible Target implementation Date From To Status of Implementation Reason for Partial/Delay/ Non- Implementation, if applicable Action Taken/Action to be Taken on Require the ROs/DQs to seek offices for lease which are less expensive. Not Implemented Region 11: RO through its FUs and AUs submits as part of its liquidation, the necessary supporting documents for the rental expense. In addition, a copy of the contract was furnished to COA. Ta date, RO is working on the proposal to construct its own office building in an NHA lot. Region 12: Copy of all completed contracts including lease of office space are submitted to the local COA for every new and renewed contract. The same were also submitted to COA Main Office. Region 13: Will continue to strictly comply with the provisions of COA Circular No. 2009-001 dated February 12, 2009 to submit to the Auditor’s Office within fiv"

Source Document