The agency failed to collect advance payments from contractors because of incomplete paperwork and slow processing, which is against the rules.

Why It Matters

Recommended Actions

• Require the Regional/Sector/District Managers concerned to facilitate the issuance of Certificates of Completion on completed projects and submit them to the AD so that the payables to the contractors can be recorded, net of advances to be fully recouped;

Original Audit Finding Excerpt

"Page 62 of 90 AGENCY ACTION PLAN and STATUS OF IMPLEMENTATION AS AT AUGUST 31, 2025 RESULTS OF COA VALIDATION Ref. (No. in the AAR) Audit Observations Audit Recommendations Agency Action Plan Status of Implementation Reason for Partial/Delay/ Non- Implementation, if applicable Action Taken/Action to be Taken Date of Follow-up Status of Implementation Actual Implementation Date Remarks Action Plan Person/ Department Responsible Target Implementation Date From To From To depositors and determination of the nature of transactions, contrary to Paragraph 27 of IPSAS 1 and Paragraph 3.10 of the Conceptual Framework. b. Develop a written procedural guideline for bank reconciliation and controls to manage unreconciled or reconciling items to facilitate the implementation of standardized reconciliation procedures across all ROs to facilitate consistency and accuracy Not Implement"

Source Document