Deliveries Accepted Before Contract and Notice to Proceed
Department of Public Works and Highways · 2023
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What Happened?
Category: Procurement and Contract ManagementIssue: Non-complianceThe agency accepted over 30 million pesos of road maintenance materials before the contract was even signed and before the supplier was officially allowed to start work.
Why It Matters
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Original Audit Finding Excerpt
"Review of the DVs on payment made by DPWH RO No. II for Contract ID No. 22GB016, referring to the furnishing of Materials for the Maintenance of National Roads (Pavement Markings and Cold Mix Asphalt) - Lot 1 and Lot 2 within the jurisdiction of RO, disclosed that deliveries with a total amount of P30,627,146.00 were accepted by Management even prior to the execution and issuance of the Contract Agreement and Notice to Proceed dated June 8, 2023 and June 9, 2023, respectively. The Notice to Proceed was rece ived by the supplier on June 13, 2023."